Document Version Control Management System
Business management systems such as ISO 9001, ISO 14001 and OHSAS 18001 require that a method for controlling and reporting on all versions and revisions of documents is implemented and operating. This requirement to control the versions and revisions of documents also extends to files and drawings and in most instances is the first and most important element that is implemented when initiating a quality, environmental or health & safety management system.
The isoTracker document version control software module provides the following:
- Automatic numbering of each revision as major or minor versions
- Flexibility to either require approval prior to publishing or to publish immediately upon upload
- Restrictive access to prior versions or revisions based on permission rules
- Regular reminders to review the validity of documents
Features of the Document Version Control Software System
The isoTracker Document Control software acts as a document and version control system as it tracks documents from version to version recording all the activities on all the versions from the moment the original version was first uploaded. The version control software also ensures that only authorised users have the ability to change the latest version of a document. Once checked-out a document can only be checked-in by the user who checked the document out
Additional features of the Document Version Control Software System
Each document can also be configured to automatically go through a pre-determined approval pathway before it is published. In addition certain attributes such as delayed publishing or automatic deletion both at pre-assigned dates and times can also be invoked for the documents. A more important attribute is the setting of a pre-determined reminder to review the document for validity and to automatically route the document through the change request and versioning workflow processes in order to complete the changes
Integration and Accessibility of the Document Version Control Software System
The Document Control module integrates with all other isoTracker modules so that the latest versions of documents can be attached to Audits, Complaints, Competency Assessments, and included in the Non-Conformance and CAPA processes. As an entirely web-based and online application isoTracker is accessible from any location as a single combined and integrated platform
